PARTY POLICY
Social gatherings are an important part of Village life and residents may hold parties in the Village. The Hall needs to balance social gatherings against issues such as noise, security, and the use of communal space by other residents. The following policy has been formulated to assist in ensuring that social gatherings can take place in the Village while being mindful of the needs of other residents. Other benefits of the policy include minimizing risks to the organiser and residents of a building in which a party is held.
Residents must fill out a party request form at least 48 hours before the proposed party. This will assist with managing noise, security and emergencies. One resident, at least, must be clearly identifiable as being responsible for the party. This person should note their responsibilities in the Rules of the Village, including for the conduct of non-residents and the Village Noise Policy.
NON-RESIDENTS AT PARTIES
Many of the problems associated with parties and social functions are often linked to non-residents. Non-residents who are invited to the Village by a resident are defined as either guests (staying overnight) or as visitors. The Village has several rules that apply to non-residents that hosts of parties should be aware of.
These include:
GUESTS
Conduct Issues
Residents and their guests in the Village are to show respect
for order, morality, personal honour and rights as members of the Village community. Residents are responsible for their guests and will be held financially accountable for any misconduct on their part.
Damage or Loss
Residents are also responsible for the conduct of their guests and any misconduct, injury to any person or property damage which they cause.
Overnight Guests & Unauthorised Occupancy
You must ensure that any guest, who is in the Village at your invitation or in your company, complies with the Rules of the Village and any direction given by Ilam Apartments staff and does not do anything which you are prohibited from doing by this document.
Whilst you are permitted to have guests for short periods of time, with the approval of the other occupants of an apartment, extended visits are not permitted and you must not in any circumstances allow any other person to reside in your Room or the Village Common Areas.
Overnight guests are not permitted in Orientation, Study or Exam weeks or, at any time, if so instruction of the Village Director.
For safety reasons all overnight guest must be registered with Village Administration via email on ilamvillage@canterbury.ac.nz
You must ensure that any guest or other person who is in the Village at your invitation or in your company complies with the Rules of the Hall and any reasonable directions given by Ilam Apartments and does not do anything which you are prohibited from doing by this document.
Parties and Special Events
If a group of residents in a building, or an apartment, has a party, or other event, residents are expected to clean up immediately following the event including spills, stains, removal of rubbish, restore furniture to its proper configuration, vacuum and clean surfaces. Liquids left on any surface overnight may cause extensive damage.
VISITORS
A visitor is defined as a person who is meeting with a resident for a short period of time, while a guest is defined as a person who is staying overnight with a resident.
All visitors are required to leave the Hall by 10.00pm or 11.00pm on Fridays. Any visitor present in the Village after midnight will be considered an ‘Unauthorised Occupant’ and the resident responsible charged accordingly.
EXAM PERIODS
During official University Study breaks and exam periods, no social gatherings can be held that disturb other residents. Large social gatherings should be held off-site. Residents who finish their exams early and wish to celebrate are advised to hold parties outside the Village. Official Village functions held during this time will normally be low key and aimed at providing residents with the opportunity to take a quiet break from study. No overnight guests are allowed during exams and study breaks.
DRINKING GAMES
Alcoholic drinking games and other activities that promote binge drinking are discouraged. Drinking games tend to encourage excessive drinking and drunkenness, tend to foreclose all other social interaction, and pressure players to drink over their limits. Such activities can quickly make a participant very intoxicated and are dangerous. The host of the party and other participants may be held responsible for any negative consequences of excessive drinking.
CRIMINAL ACTIVITY
Any criminal activity, associated with a party, will be reported to the appropriate authorities. Criminal activity includes the supply of illicit drugs.