DEPARTURE CHECKLIST

Dear Residents,

The end of the semester is approaching fast and we in the office wish you well with your exams and travel plans.

Please be aware that you have certain responsibilities in terms of paperwork for the office which must be done over this week. This applies to all residents leaving including Study Abroad Students.

For those contracted to leave on 2nd July 2009

Please return the attached departure form, filled and signed, to the Ilam Apartments office by Monday 15th June. For your convenience you can also find a copy of the form at the office. Don’t forget to make your friends, family and providers aware of your new mailing address. The latest day for departure is the 02/07/2009 and you are required to leave your flat by 10am on the day of your departure.

To maximise your bond refund

  • You need to have your bedroom clean and tidy and free of rubbish.
  • You need to dispose of any foodstuffs from the fridge, freezer and pantry and give your shelves a clean.
  • The flat should be clear of all rubbish and recycling, using the recycling bins at the bottom of your block for its proper disposal.
  • Disposal of your bed linen is also your responsibility and you should not leave it in your room. You are welcome to take it with you, or bring it to the new common room where we will arrange a charity to come and pick it up. You can also include any other items in good condition you don’t wish to take with you.

If the common areas of your flat and your room are not clean you will not receive a full deposit refund.

Keys
On your departure, please make sure you lock your room, and return your key and key-card to the key drop off box situated on the front left hand side of the office or to the office staff during opening hours. Do not leave your key in the flat or with anyone. Failing to return your keys will incur a charge to your account ($20 card - $100 key).

Cleaning inspections (All students)
From 15th June the House Manager and her team will commence cleaning inspections in all flats. Please, make sure you follow the guidelines for common areas described above; making sure the place is clean, tidy and free of rubbish to welcome your new flatmates for the second semester.

Deposit refunds
Should all be processed after 14 working days of your departure unless there are outstanding fees or the flat was left in an unacceptable condition.

For those wanting to stay for semester 2, 2009
If you contract finishes this semester and you wish to continue your stay with us, please come to the office by 15th June and complete the relevant form. If this is not done, we will interpret that you will be leaving us by 02/07/2009 and your room will be allocated to another student.

Please, do not hesitate to approach the Ilam Office Staff or the RA team should you have any questions or need assistance.

We hope you’ll all do well in the upcoming exams and wish you all the best for the future.

The Ilam Apartments Team